Privacy Policy

A&I Partners (hereinafter referred to as “the Company”) recognizes the importance of protecting personal information and complies with the Act on the Protection of Personal Information of Japan (Act No. 57 of 2003, as amended; hereinafter “APPI”) and other relevant laws and regulations.

This Privacy Policy explains how the Company collects, uses, manages, and protects personal information obtained through its website and business activities.

1. Definition of Personal Information

“Personal Information” means information relating to a living individual that can identify a specific individual, including but not limited to name, company name, job title, email address, phone number, and any other information defined as personal information under APPI.

2. Personal Information Collected

The Company may collect the following personal information through its website or business interactions:

  • Name
  • Company / organization name
  • Job title / position
  • Email address
  • Telephone number
  • Inquiry details or messages
  • Other information voluntarily provided by the individual

3. Purpose of Use

The Company uses personal information only for the following purposes:

  1. Responding to inquiries and requests
  2. Providing consulting services and related communications
  3. Managing contractual or pre-contractual relationships
  4. Providing information on services, events, or publications (where
    appropriate)
  5. Improving website functionality and service quality
  6. Fulfilling legal or regulatory obligations

Personal information shall not be used for purposes beyond those stated above without obtaining prior consent, except where permitted by law.

4. Legal Basis for Processing

The Company processes personal information based on one or more of the following legal bases under APPI:

  • Consent of the individual
  • Necessity for the performance of a contract or preparatory steps
  • Compliance with legal obligations
  • Legitimate business interests that do not infringe on individual rights

5. Management and Security of Personal Information

The Company takes appropriate organizational, technical, and physical security measures to prevent unauthorized access, loss, destruction, falsification, or leakage of personal information.

6. Provision to Third Parties

The Company will not provide personal information to third parties without the individual’s consent, except in the following cases:

  • Where required by law
  • Where necessary to protect life, body, or property
  • Where outsourcing is necessary to achieve the stated purpose of use (e.g., IT service providers), under appropriate supervision

7. Outsourcing

When personal information processing is outsourced, the Company selects contractors that meet adequate data protection standards and exercises necessary and appropriate supervision.

8. Retention Period

Personal information will be retained only for the period necessary to fulfill the purposes stated above or as required by applicable laws and regulations.

9. Disclosure, Correction, and Deletion

Individuals may request disclosure, correction, addition, deletion, suspension of use, or cessation of provision to third parties of their personal information held by the Company, in accordance with APPI. Requests will be handled promptly after identity verification.

10. Cookies and Access Information

The Company may use cookies or similar technologies to improve website.

usability and performance. Cookies do not identify individuals personally. Users may disable cookies via browser settings, though some website functions may be affected.

11. International Data Transfer

If personal information is transferred outside Japan, the Company will ensure appropriate protection measures in accordance with APPI and relevant guidelines.

12. Changes to This Privacy Policy

The Company may revise this Privacy Policy as necessary due to legal changes or business developments. The latest version will always be published on the website.

13. Contact Information

For inquiries regarding this Privacy Policy or the handling of personal information, please contact:

A&I Partners
Representative: Ayako Okada, PhD
Email: ayako.okada@ai-partners-nl.com
Address: #1302 4-111-1, Kiyacho, Matsuyama, Ehime 790-0821 Japan

14. Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of Japan.